Best AI Tools for General Contractors to Automate Their Business

Check out the top 7 AI tools that general contractors are implementing to grow and automate their construction businesses
Best AI Tools for General Contractors to Automate Their Business
If there’s one thing I’ve learned about running home remodeling businesses, it’s that times are changing—and fast.
Just like everyone else in the construction industry, we contractors can’t afford to ignore the digital revolution happening around us.
Right now, Artificial Intelligence (AI) is making it easier than ever to automate how we work, cut down on wasted hours, and keep jobs running smoothly.
From nailing down bids in record time to keeping your clients in the loop without breaking a sweat, AI tools can handle a lot of the heavy lifting that used to eat up your day.
AI doesn’t have to be intimidating. If you’ve used Siri or Alexa, then you are qualified to use the AI tools mentioned in this guide.
Below, I’ll walk you through some of the best AI-powered solutions I’ve found to help contractors like us stay one step ahead of the competition and grow our businesses smarter.
1. Handoff – Create Fast Estimates and Proposals with AI

Handoff is an AI-powered tool made specifically for residential remodelers, handymen, and other general contractors. It automates the process of creating estimates, proposals, and invoices which can often be a labor-intensive task.
With Handoff, contractors can quickly generate accurate cost estimates, reducing the margin for error and speeding up project approval times. The tool also helps contractors provide instant proposals to clients, making it easier to close deals faster.
Here’s how Handoff helps general contractors and home remodelers automate their business:
Automated Estimates and Proposals:
Instead of juggling spreadsheets and pouring over old records every time you bid on a project, Handoff does the heavy lifting. Just input your project details, and the software instantly calculates accurate estimates based on past jobs, market rates, and material costs. This not only saves you hours of manual number-crunching but also reduces the risk of costly errors or underbidding.
Faster Turnaround on Bids:
Let’s face it: The faster you can get a solid proposal into a potential client’s hands, the more likely you are to win that job. With Handoff, you can generate polished proposals in minutes—complete with branded materials, breakdowns of expenses, and project timelines. Quick, professional proposals don’t just impress clients; they set you apart from the competition.
Data-Driven Insights:
Handoff uses AI to learn from your past estimates and projects, helping you spot trends and refine your numbers over time. Maybe you’re frequently missing the mark on labor costs or overestimating material needs. By flagging these patterns, the tool helps you make more informed decisions, improving both your accuracy and your profitability.
Consistency and Transparency:
Because Handoff standardizes the estimating process, you can deliver more consistent and transparent quotes to your clients. Not only does this build trust, but it also makes it easier to stick to your budget during the remodel itself—there’s less room for surprises when everyone is on the same page from day one.
Streamlined Workflows:
By cutting out time-consuming manual tasks, Handoff frees you up to focus on what you do best: delivering quality craftsmanship. You won’t have to micromanage spreadsheets or second-guess your math. Instead, you can pour your energy into actual remodeling work, client relationships, and business growth.
Why It’s Essential For General Contractors:
This tool is especially useful for contractors who want to reduce administrative overhead and focus more on completing projects (getting paid) and getting more projects (getting paid more).
Bottom line, automating estimates also allows contractors to respond to more bids and scale their business without sacrificing accuracy or professionalism. In fact, using AI to create your estimate, you’ll come across as more professional. You can try Handoff free for 7 days.
2. Procore – Comprehensive Construction Management

Procore is a cloud-based platform that offers a suite of tools to help contractors manage construction projects from start to finish. Using AI algorithms, Procore can automate many aspects of project management, from scheduling and budgeting to document sharing and collaboration.
Here’s how Procore helps general contractors and home remodelers automate their business:
Centralized Project Management:
Procore brings all of your project details—drawings, documents, photos, and schedules—together in one place. Instead of digging through old emails or chasing down paper files, you and your team can access the latest information right from a single dashboard. This dramatically cuts down on the back-and-forth communication and administrative work that slow you down.
Automated Workflows:
For home remodeling contractors, repetitive tasks can eat into valuable time. Procore offers tools that help automate everyday processes like updating project timelines, tracking changes in design specs, and sending out approval requests for change orders. With these automated workflows, you’re not constantly playing catch-up; instead, you can focus on delivering quality craftsmanship and managing client relationships.
AI-Driven Insights:
Procore’s platform also utilizes AI to provide data-driven recommendations. For instance, it can flag potential schedule delays or budget overruns before they become big problems. By analyzing past projects and current job status, it helps predict where you might run into hiccups, so you can tackle them early.
Improved Communication:
Keeping clients and subcontractors up to date can feel like a full-time job in itself. Procore streamlines communication with built-in messaging, real-time updates, and automated notifications. This means fewer phone calls and emails and more time spent on-site, ensuring that both your crew and your clients know what’s happening every step of the way.
Integration With Other Tools:
If you’re already using certain budgeting software, CRM platforms, or scheduling tools, Procore often integrates seamlessly with them. This ensures you get a smooth, end-to-end workflow with minimal double-entry or re-work.
Why It’s Essential For General Contractors:
Procore's AI features help general contractors make data-driven decisions, reduce delays, and keep projects on track. It’s a one-stop solution for contractors looking to automate not only their office work but also field operations.
Overall, Procore helps remodeling contractors save time, reduce headaches, and deliver a top-notch customer experience. By automating mundane tasks and leveraging AI for real-time insights, you can run a more efficient, profitable, and responsive remodeling business.
3. Buildertrend – All-in-One Construction Software

Buildertrend is another powerful platform designed for contractors. The software uses AI to streamline everything from project planning to customer management. One of its standout features is the ability to create automated workflows for scheduling and progress tracking. Contractors can also use Buildertrend’s AI capabilities to automatically update clients on the status of their projects, reducing the need for constant back-and-forth communication.
Here’s how Buildertrend helps general contractors and home remodelers automate their business:
Automated Scheduling & Task Management:
Keeping track of crews, deadlines, and material deliveries can feel like herding cats. Buildertrend simplifies this by automatically updating project schedules as tasks are completed. No more manually sending out email reminders or juggling a dozen different calendars. Instead, the system keeps everyone on the same page and alerts your team to what needs to be done next.
Client Communication Made Easy:
As a remodeling contractor, keeping clients in the loop is vital. Buildertrend allows you to send automatic updates on project milestones, share progress photos, and even handle change orders through a client portal. This means fewer “when will it be done?” phone calls, less back-and-forth, and happier homeowners who appreciate your transparency and responsiveness.
Streamlined Financials:
Invoicing and payment collection can be a major time sink. Buildertrend automates invoice generation based on project progress and can even send out payment reminders. By handling a lot of the financial legwork automatically, you can stay on top of cash flow and ensure you get paid on time—without spending hours chasing down checks.
Document & Photo Organization:
From contracts and permits to design plans and before-and-after photos, a remodel comes with tons of documentation. Buildertrend helps you store, manage, and share these files digitally. Everything is searchable and backed up, so you won’t waste time rummaging through filing cabinets or scrolling through endless camera rolls.
Integration With Other Tools:
If you’re using other apps for accounting, payroll, or marketing, Buildertrend often plays nice with them. Integrations mean you won’t have to jump between programs to get the information you need. Instead, critical data flows where it needs to go automatically, cutting down on double entry and human error.
Why It’s Essential For General Contractors:
Buildertrend helps contractors save time by automating routine tasks like sending updates, managing payments, and tracking milestones. This allows contractors to keep clients informed without the need for manual updates.
In a nutshell, Buildertrend’s automation features help remodeling contractors save time, reduce headaches, and present a more polished image to clients. By streamlining schedules, communication, invoicing, and documentation, you’ll be free to focus on what really matters—delivering top-notch results and growing your business.
4. CoConstruct – Custom Builder & Remodeler Platform

CoConstruct is an AI-powered project management software built specifically for custom home builders and remodelers. The tool automates several key aspects of construction management, including financial tracking, communication, and project planning.
Here’s how CoConstruct helps general contractors and home remodelers automate their business:
Automatic Financial Tracking:
CoConstruct makes it easy to keep tabs on your budget without crunching numbers for hours. By linking expenses, time tracking, and invoices directly to each project, the platform automatically updates your financials as work gets done. This helps you maintain accurate budgets, anticipate cash flow issues, and ensure you’re always working with up-to-date numbers.
Simplified Client Communication:
Instead of chasing clients down with emails or calls every time there’s an update, CoConstruct keeps everyone in the loop automatically. When you add new selections, change orders, or progress photos, clients get notified right away. This level of proactive communication not only saves you time but also helps your clients feel more involved and informed throughout the remodeling process.
Streamlined Project Updates:
CoConstruct helps you manage schedules and to-do lists all in one place. When someone checks off a task or a project phase moves forward, the schedule updates instantly. This eliminates the need for manual follow-ups or status meetings—everyone knows what’s done, what’s next, and whether the timeline needs tweaking.
Proposal & Estimate Automation:
If you’re tired of building every estimate from scratch, CoConstruct can help you draw from past projects or pre-set templates. This speeds up the proposal process and ensures your numbers are both consistent and accurate. Automated proposals mean faster turnaround times and fewer mistakes that could cost you down the line.
Centralized Documentation:
From design notes and material specs to before-and-after photos and signed agreements, CoConstruct consolidates all your project data in one place. No more sifting through different folders or trying to remember where a particular file is saved. Everything is organized, easy to find, and automatically backed up, giving you peace of mind and saving countless hours of admin work.
Why It’s Essential For General Contractors:
CoConstruct’s ability to automate financial tracking and communication makes it an ideal tool for contractors who want to keep a close eye on their budgets while keeping clients in the loop without extra effort.
In short, CoConstruct uses automation to take care of the time-consuming, repetitive tasks that eat into your workday. By handling financials, communications, scheduling, and documentation all under one roof, it frees you up to focus on delivering outstanding craftsmanship and growing your remodeling business.
5. SiteSense – Asset and Inventory Management

Managing tools, materials, and equipment on a job site can be overwhelming for contractors. SiteSense uses AI to automate the tracking and management of assets. The tool provides real-time data on where your tools and materials are located, helping contractors avoid delays caused by missing or misplaced items.
Here’s how SiteSense helps general contractors and home remodelers automate their business:
Real-Time Asset Tracking:
Remember those mornings you spent searching for a tool you swore was “around here somewhere”? With SiteSense, that’s a thing of the past. It gives you a live snapshot of where everything is—on-site, in transit, or in storage. No more guesswork, no more downtime.
Automatic Inventory Management:
Instead of discovering you’re out of materials halfway through a job, SiteSense keeps an eye on your inventory levels and lets you know when it’s time to restock. It’s one less thing to remember, and it means fewer emergency supply runs.
Optimized Resource Allocation:
If you’ve got multiple job sites, SiteSense helps you move tools and materials around like a pro. It analyzes your usage patterns and suggests the best way to distribute what you’ve got, so no site is stuck waiting for the right gear.
Integration With Your Current Workflows:
Already using a project management system? SiteSense plays nicely with most of them. Update a schedule or shift a delivery date, and the platform automatically adjusts its resource plan. No double entry, no wasted effort.
Reduced Losses & Misplacements:
Already using a project management system? SiteSense plays nicely with most of them. Update a schedule or shift a delivery date, and the platform automatically adjusts its resource plan. No double entry, no wasted effort.
Why It’s Essential For General Contractors:
SiteSense helps general contractors reduce project delays by ensuring they always have the necessary resources at their disposal. It’s particularly useful for large-scale projects with multiple job sites.
Bottom line, SiteSense helps you stay organized, reduce delays, and avoid those last-minute scrambles for tools and materials. It’s about cutting down on the busywork and giving you back the time you need to focus on what you do best—delivering quality projects on schedule and on budget.
6. Autodesk Construction Cloud – Enhanced Collaboration

Autodesk’s Construction Cloud is a suite of AI-driven tools that offer enhanced project collaboration for contractors. The platform connects workflows across different teams, automating tasks like design updates, issue tracking, and document sharing. Contractors can leverage AI to detect potential issues before they become costly problems.
Seamless Collaboration:
Let’s face it, juggling emails, texts, and phone calls from multiple folks on a job can be a real mess. Autodesk Construction Cloud centralizes all your project info, so everyone—designers, subs, owners—shares updates and documents in one spot. No more sifting through email threads to find the latest blueprint revision.
Automated Issue Detection:
Ever caught a design clash too late, after materials are bought and work has started? Autodesk’s AI features can catch potential conflicts early on, flagging issues before they turn into costly mistakes. That’s less rework, fewer headaches, and more money left in your pocket.
Real-Time Document Management:
Gone are the days of printing out the latest drawings and hoping everyone’s got the right version. When you upload a revised plan, it’s instantly available to the entire team. That means no one’s working off outdated info, and you spend less time chasing down the correct specs.
Streamlined Workflows:
The platform integrates with other tools you’re likely already using. Update the project schedule, and that change flows through to everyone who needs to know. Instead of performing triple-entry and hoping nothing falls through the cracks, you’ve got automated workflows that keep everything in sync.
Improved Accountability and Transparency:
With a clear audit trail of who changed what and when, you can hold people accountable. It’s not about pointing fingers; it’s about making sure everyone has what they need to do their job right. When the team trusts the system, communication improves, and projects move forward without the usual roadblocks.
Why It’s Essential For General Contractors:
Autodesk Construction Cloud enables contractors to collaborate more effectively with architects, engineers, and subcontractors, reducing the chances of miscommunication and errors that lead to project delays.
In short, Autodesk Construction Cloud helps you stay ahead of the curve, ensuring everyone on your crew works together smoothly. You get fewer surprises, tighter control over the process, and a better shot at wrapping up each project on time and on budget. That’s a win for your business, your clients, and your bottom line.
7. TradeTapp – Automating Subcontractor Prequalification

If you’re like most general contractors, you know that choosing the right subs can make or break your project. That’s where TradeTapp comes in. It’s an AI-powered pre-qualification platform that takes the guesswork—and the paperwork—out of vetting your subcontractors. Here’s how it makes your life a whole lot easier:
Automated Subcontractor Screening:
Instead of digging through paperwork, calling references, and gambling on new subs, TradeTapp crunches the numbers and gives you an instant read on who’s solid. You plug in the info, it does the analysis, and you get clear, data-driven recommendations. That means less time guessing and more time making smart hiring decisions.
Risk Assessment Made Simple:
If a subcontractor doesn’t pay their bills on time or keeps blowing project deadlines, you’ll know before they ever set foot on your job site. TradeTapp identifies red flags early, helping you dodge the headaches and budget overruns that come with hiring the wrong crew.
Faster Approvals & Less Paperwork:
No one loves filling out forms or chasing down signatures. With TradeTapp, the prequalification process is streamlined. Subcontractors can submit documents digitally, and you can review everything from insurance certs to financials in one organized place. It’s all about making the process smooth and painless.
Ongoing Compliance Monitoring:
Hiring good subs is one thing—staying on top of their compliance is another. TradeTapp keeps an eye on things over time. If something changes (like their insurance lapses), you’ll get a heads-up so you can address it before it becomes a problem.
More Confidence, Better Results:
By cutting out the guesswork, TradeTapp lets you focus on building relationships with subs who show up, do quality work, and help you finish on schedule. That means your projects run smoother, your clients stay happier, and your reputation stays strong.
Why It’s Essential For General Contractors:
By automating subcontractor vetting, contractors can ensure that they are partnering with reliable, qualified subs, which can help mitigate project risks and reduce the chances of costly delays.
Bottom line, TradeTapp helps you build a network of reliable, low-risk subcontractors. When you spend less time vetting and more time building, you’re setting yourself up for projects that come together on time, under budget, and without any last-minute surprises.
AI For General Contractors - What Smart GC’s Are Doing
AI tools are rapidly changing the way general contractors operate. From automating project estimates to improving collaboration and managing resources, these tools allow contractors to save time, reduce errors, and scale their businesses.
By adding these AI-powered solutions into their operations, general contractors can increase efficiency, cut costs, and gain a competitive edge in the market. Whether you're just starting out or are a seasoned contractor, now is the time to embrace AI and future-proof your business.
AI might not be able to hammer a nail for you, but it can save you hours of time every week and help you scale your business faster than ever.