Skip to main content

Subcontractor Portal

Every Bid and Every Sub in One Place

Invite your subs and vendors by text or an email and give them one place to bid and stay connected to the job, with no account or extra seat required. What they send back stays connected to your Handoff project, from the winning bid to the work happening in the field.

Your subs get a portal. You get the bid loop closed.

See it in action
Subcontractor Portal interface

Stop piecing subcontractor bids together by hand

Scope goes out by email. Bids come back as text messages and screenshots. Follow-ups happen by phone, usually twice. By the time you pick someone, there is no single record of what you sent, who answered, or what you agreed to. And the rate you awarded never makes it back into the estimate, so you either key it in again or leave it blank.

The Subcontractor Portal keeps that entire process connected to your estimate. Your AI Teammate turns the scope you already built into a bid request, and subs send their pricing back in a structured format. When you choose a bid, the winning rate goes straight back into your estimate.

Estimate 10x faster

Turn 3 hour estimates into 20-minute work using real contractor data, not guesswork, with your pricing rules baked right in.

Win more projects

Capture walkthrough details automatically and respond same-day. Automated follow-up keeps leads warm so you never lose a good prospect.

Make more money

Send professional proposals instantly, know exactly when clients view them and keep leads moving with automated follow-up that actually works.

Benjamin B.
5/5
Handoff has turned 3-hour estimates into 20-minute estimates ... I give a project scope, any plans and pictures, and it creates the entire estimate for me.

— Benjamin B.

Acting Construction Manager • G2 review

View more testimonials

Integrated with Top Construction Suppliers

Jeld-Wen
Trex
Eaton
Pergo
Owens Corning
James Hardie
Schluter Systems
Allen + Roth
Delta
LG
Sherwin-Williams
Pella Windows & Doors
Simpson Strong-Tie
Kohler
Southwire
USG
Mohawk Industries
Boise Cascade
Jeld-Wen
Trex
Eaton
Pergo
Owens Corning
James Hardie
Schluter Systems
Allen + Roth
Delta
LG
Sherwin-Williams
Pella Windows & Doors
Simpson Strong-Tie
Kohler
Southwire
USG
Mohawk Industries
Boise Cascade

Bid requests

Your estimate becomes the bid request

Your AI Teammate uses the scope already in your estimate to build the bid request, so every sub prices the same work without you rewriting it in an email.

Get started
Dashboard screenshot

Compare bids

Every bid side by side

Compare structured bids side by side instead of digging through screenshots and messages. Your AI Teammate calls out the differences and helps you see how each bid stacks up before you award the work.

Get started
Dashboard screenshot

No accounts needed

No accounts, no seats, no onboarding

Subs open a mobile-friendly portal, no Handoff account needed, and you don't need to buy another seat to bring them into the project.

Get started
Dashboard screenshot

Award & connect

The winning bid stays connected to the project

Award the work and bring the winning rate back into your estimate without entering it again. As the job moves forward, subs can upload invoices through the same portal and you can bring those costs into the project budget.

Get started
Dashboard screenshot

Frequently Asked Questions

Everything you need to know about the product and billing.

Where does your cost data come from?
Our rates come from the supplier relationships we have formed to integrate with their catalogs. In addition, we track labor rates across the country to make sure we're staying up to date with the fluctuations. Our costs update on a daily basis for every single city in the US.
Can your pricing be localized to my area?
Absolutely, your estimate will be localized to any location in the United States. When you create an estimate, we'll ask for your project location. Handoff will then generate your estimate with accurate rates specific to that location.
Does this work for my type of business?
Handoff works for all contractors and trades! Our platform can generate AI construction estimates and manage the project workflows for these businesses:
  • Remodelers
  • Fix and Flippers
  • Handyman Contractors
  • Kitchen and Bath Contractors
  • General Contractors
  • Home Builders
  • Deck Builders
  • Painters
  • Drywallers
  • Framers
  • Electricians
  • Plumbers
  • Finish Carpenters
  • Cabinet Makers
  • Countertop Installers
  • HVAC Contractors
  • Roofing and Siding Contractors
  • Doors and Windows Contractors
  • Concrete and Flatwork Contractors
  • Landscapers
  • Insurance Restoration Businesses
  • Property Managers
  • Design Builders
  • ADA Contractors
  • Real Estate Investors

And many more!

When will you have a certain feature that I need?
You can always find out what the Handoff team is working on by tracking our public roadmap. You can also request to add new features or recommend improvements at any time. Custom plan users also get early access to our new features.
Do you have an online community for customers?
Yes! Anyone can join our Facebook community called Handoff Nation. Jump in, ask questions, and see how other contractors are using Handoff to win more work.
Do you have an affiliate or ambassador program?
We currently offer both an affiliate and ambassador program! Affiliates earn commission when a new user signs up through your link. Ambassadors earn incentives like cash payments and gift cards for creating content for Handoff.
Do you offer homeowner financing options?
Yes, Handoff's Pro and Custom plan users can offer homeowner financing options through our partner Acorn Finance, on every proposal. This is an optional offering at no cost to you!
Does your AI read my drawings, photos, and other files?
Yes, Handoff users can upload almost any relevant file type like drawings, photos, and other documents. Our AI can extract important information from files such as square footage, quantities, material lists, and more. These can then be used to generate estimates more accurately.
Are AI Takeoffs included in every Handoff plan?
AI Takeoffs are available through Handoff Scale for contractors who need fast, accurate residential estimates from plans 5,000 sqft or below. Takeoffs average 1-2 hrs to complete. Pro, Flex, and trial users don't include AI Takeoff access.
Which Handoff plans include customizable AI Proposals?

AI Proposals are available on Flex and Pro for turning Handoff estimates into client-ready proposals with file attachments, digital signatures, and client view tracking.

Scale gives you more ways to customize your AI Proposals, including up to 5 estimate options and more control over how you present each project. You can also customize the proposal around your brand and give clients a place to leave feedback before they decide.

Keep your subs connected from bid to job

Invite the subs and vendors you already work with without paying for extra seats. Subcontractor Portal is available exclusively on Handoff Scale.

Start free trial See pricing
Handoff Subcontractor Portal view