Introducing the AI Project Management Suite. One AI Teammate, start to finish.

Most contractors run a project across five tools. One for estimates. A spreadsheet for the schedule. Text chains with clients. Photos in someone's camera roll. Notes that live in someone's head.

When everything's smooth, you don't notice. When something goes wrong — a missed inspection, a client dispute, a sub who didn't show — the gaps show up fast.

The AI Project Management Suite — AI Scheduling, AI Daily Logs, and AI Client Portal — closes those gaps. Together, they take you from the moment the estimate is signed to the day you close out, without ever needing to leave Handoff.

Start with the schedule

When an estimate gets approved, most contractors rebuild the plan from scratch. Copy line items into a spreadsheet. Guess at how long each phase takes. Figure out what happens before what.

AI Scheduling skips all of that.

From an approved estimate, your AI Teammate builds a full project schedule in one click. Phases land in the right order — demo before framing, rough-in before drywall — with durations pulled from the line items you priced. You pick the start date.

From there, the schedule becomes the backbone of the project. Phases get tagged to your lead, sub, or foreman. Inspections, deliveries, and walkthroughs slot in. As the work moves, the schedule moves with it.

One schedule. Tied to the estimate. Live from day one.

Log what actually happens on site

A schedule tells you what's supposed to happen. AI Daily Logs capture what actually did.

At the end of each day — or as work happens, in real time — anyone on the team can log what got done, drop in photos, note an issue, or do a quick walkthrough. Weather is pulled in automatically based on the project location.

The result is a dated, organized record of the project, day by day:

  • It protects you — when a client questions a timeline or disputes a charge, you have documentation of exactly what happened, when.
  • It keeps the team aligned — your lead, your foreman, and the office all see the same information. No digging through text chains.
  • It feeds the schedule — when a phase wraps in the log, the schedule reflects it. When weather or a supplier causes a delay, it's already documented.

Most job-site documentation lives in someone's head. AI Daily Logs put it in the system.

Keep your client in the loop

Clients want to know what's happening. Most contractors don't have a clean way to tell them.

AI Client Portal gives every client one view of their project — without exposing anything internal. You decide exactly what they see and when.

Clients can review proposals, see invoices, track payment status, and read the daily logs you choose to share. Everything is read-only. Nothing goes out without your approval.

When the client asks, "Where are we?", you don't draft an update. You send them the portal link. The project speaks for itself.

Fewer calls. Less back-and-forth. More confidence on both sides.

How it all works together

The AI Project Management Suite isn't three separate features. It's one system, run by your AI Teammate.

  • The schedule sets the plan. AI Daily Logs track what's actually getting done. AI Client Portal keeps the client informed.
  • When a log entry shows a delay, the schedule updates once, and the client sees the new timeline in their portal.
  • When a phase wraps, the log captures it, the schedule reflects it, and the client knows it's done.

The same AI building the schedule is capturing the daily log and updating the portal. One project. One source of truth. One AI Teammate.

Built for how contractors actually work

Handoff didn't build project management software for the average everyday office. It’s built for contractors who are on the job site, managing subs, fielding client calls, and trying to close the next deal all at the same time.

AI Daily Logs take two minutes at the job site. AI Scheduling generates your project plan directly from the estimate. AI Client Portal keeps clients informed without all the back and forth.

Together, they replace the stack of tools most contractors are juggling, and give you a cleaner record of every project, from start to finish.

We're not just estimating anymore. With the AI Project Management Suite, Handoff helps you run the whole project. One AI Teammate, start to finish.

The AI Project Management Suite is available now for all Pro plans and in all trials. Open any active project in Handoff to get started.

Handoff is the #1 rated estimating software on G2 — built for contractors who want to run a tighter, more professional operation. Start for free →

Frequently Asked Questions (FAQ)

What is the AI Project Management Suite?The AI Project Management Suite is Handoff’s connected project workflow that brings AI Scheduling, AI Daily Logs, and AI Client Portal together. It helps contractors run projects from approved estimate to closeout in one place.

How does AI Scheduling work?Once an estimate is approved, your AI Teammate builds a project schedule in one click. It organizes phases in the right order, uses the line items you already priced, and lets you choose the start date.

What are AI Daily Logs?AI Daily Logs help your team document what happens on site each day. You can capture completed work, photos, notes, walkthroughs, delays, and automatic weather records in one organized project timeline.

What does the AI Client Portal do?The AI Client Portal gives clients a secure, read-only view of the project. Contractors can share proposals, invoices, payment status, daily logs, documents, and updates while staying in control of what clients see.

How do the features work together?The schedule sets the plan, Daily Logs capture progress, and the Client Portal keeps the client informed. When work changes, your project record stays connected across the schedule, site documentation, and client updates.

Who is this built for?It’s built for residential contractors, remodelers, and GCs who want fewer spreadsheets, fewer scattered updates, and a cleaner way to manage projects from start to finish.

Handoff is the #1 rated estimating software on G2 — built for contractors who want to run a tighter, more professional operation. Start for free →